For trading & distribution businesses
Multi-branch billing, inventory and GST software for Indian distributors
VIBWERA™ runs a multi-branch, multi-GSTIN distribution business on one ledger: purchase to GRN, batch and serial stock across warehouses, GST-compliant billing with e-invoicing and e-way bills, ITC matching against GSTR-2B, credit control and branch-wise profitability.
For a distributor in India, billing, stock and GST are one problem, not three. VIBWERA posts each document once — the invoice moves stock, books the receivable, determines place of supply and the IGST/CGST/SGST split, and lands in the GST return working for that GSTIN. Every branch and GSTIN keeps its own books while the group sees one consolidated view.
What distributors ask before they move
We have branches in several states with different GSTINs. How does that work?
Each GSTIN is a registration with its own books, document series and return working, and each branch posts against the registration it belongs to. Stock transfers between branches are handled as transfers with the correct tax treatment, and you can read a branch P&L, a GSTIN-level return working and a consolidated group view from the same ledger.
Does purchase, GRN and vendor bill actually match, or is it three entries?
It is one chain. A purchase order becomes a goods receipt note, and the vendor bill is matched against both, so quantity and rate differences surface as exceptions before the bill posts. TDS is applied at source where it applies, and the MSMED 45-day clock starts on the bill date for micro and small vendors.
Can we track batches, expiry and serial numbers across warehouses?
Yes. Items can be batch-tracked or serial-tracked, stock is held per warehouse and location, and valuation runs on FIFO, weighted average or standard cost with perpetual inventory accounting. Reorder levels, stock ageing and slow-moving analysis come from the same records.
How is input tax credit reconciled against GSTR-2B?
Purchase records are matched against the GSTR-2B data for the period, and the unmatched lines are listed as exceptions with the vendor, invoice and value, so you can chase them while the month is still open instead of at filing time. ITC ageing and Rule 42 and 43 workings come from the same books.
Do you generate e-invoices and e-way bills?
Yes — from the invoice itself, with HSN/SAC validation and place-of-supply determination applied as the document is raised, so the document you print is the document that was reported.
Our problem is collections. What does the platform do about it?
Credit limits and terms sit on the customer master and are checked when an order or invoice is raised, receivables ageing is available by branch and salesperson, dunning reminders can be scheduled, and customers can see statements and pay through the customer portal instead of calling your accounts team.
Can our vendors and customers see their own documents?
Yes. The vendor portal shows purchase orders and bill and payment status, and the customer portal shows invoices, statements and payments — which removes most of the routine email your team answers today.
What does the owner see across branches?
Branch-wise and cost-centre P&L, stock and receivables by branch, group consolidation on the Enterprise plan, and an AI assistant you can ask in plain language — with every answer citing the transaction behind the number, so it can be checked.
We are on spreadsheets and a desktop package. How hard is the move?
Masters first — chart of accounts, customers, vendors, items — then opening balances, opening stock and open items including unclaimed ITC. Imports are validated before posting and cutover is signed off against a trial balance and stock position that match your existing books.
What does it cost?
One subscription per business with every module included — Starter ₹1,499 a month, Growth ₹3,999 a month covering multi-branch and up to three GSTINs, Enterprise from ₹9,999 a month for multiple companies and unlimited GSTINs. All prices are ex-GST.
See your own distribution month in VIBWERA
Bring one month of purchases, invoices and stock movements to a 30-minute demo and we will run the whole chain — order to cash, procure to pay, GST working and branch P&L — on your own numbers.
Request a free demo